xero accounting vs quickbooks

Still, if your business relies heavily on other software services, Xero is a better bet then QuickBooks for making them all work together and ensuring everything is easily accessible. Xero’s raft of expensing abilities allows you to scan receipts to record and track expense claims, slotting each expense into the best category for a report. The Established plan also supports a multi-currency function, which converts 160 different foreign currencies into your business’s local currency. Yes, you can use Xero to track inventory, and the feature is available in all plans.


Comparing the pricing of Xero and QuickBooks Online, Xero is way cheaper than QBO, considering Xero supports unlimited users. However, they widely differ in how many features their cheapest online plans provide. Xero also offers mobile receipt capture through its Xero Me mobile app (previously called the Xero Expenses app), though you’ll need to upgrade to the Established plan to claim expenses. The Xero Me app can track and enter mileage from business trips, and Xero offers a built-in integration with HubDoc to extract data from bank statements and financial documents and upload it into Xero. The Accounting category in Xero is where you’ll handle all of your banking transactions, as well as manage your chart of accounts and financial statements. The Projects category lets you manage any projects and record time spent using the time tracking feature.

Xero vs QuickBooks Online: Overview

With Stripe integration, users can accept credit cards, debit cards, and Apple Pay from their customers. With GoCardless, customers can pay them by using an ACH debit (bank transfer). Users can choose other third-party add-on apps to integrate with Xero for payment processing. QuickBooks Online has a range of product tiers to choose from to meet your business’s bookkeeping needs. The QuickBooks Online base plan starts at $30 per month, and the plan with the most features is $200 per month. Intuit offers prospective users a free 30-day trial and generous discounts on their monthly subscriptions.

xero accounting vs quickbooks

Who Uses This Software?

  1. However, if you want a more scalable solution with the option to hire additional services like payroll and tax filing, then Xero is the more suitable choice.
  2. Open-source products, like Odoo, are ideal for business owners who know how to code and want to play a hands-on role in customizing the product to fit their business needs.
  3. And because it’s a cloud-based system, you’ll be able to access your real-time accounting and other business data on the go from anywhere.
  4. Xero’s software also lets you map your accounts to different categories of tax form, keeping everything organized.

Help is accessible from any data-entry screen, and a demo company is available for those who want to enter practice transactions without worrying about messing up their own data. Xero’s accounting functionalities are fairly simple to navigate, so it’s likely these resources will be sufficient if and when something goes wrong. All of these things can cause extreme frustration, and you’ll need the assistance of product support to solve these problems.

xero accounting vs quickbooks

QuickBooks Advanced also includes on-demand training at no additional cost. Includes audit trails and easy accountant access; has millions of users so your accountant will likely be familiar with it. Entry-level plan limits bills and invoices to five and 20 per month, respectively.

QuickBooks Online provides this feature starting in their Essentials plan, and Xero offers it in their Established plan. Additionally, both software provide online support, but QuickBooks excels by offering phone customer support as well. Standard phone support is available Monday through Friday, 9 AM to 8 PM EST, and 24/7 with the QuickBooks Online Advanced plan. The QuickBooks Simple Start plan costs $30 per month and supports one user, making it best for very tiny businesses or for a single freelancer. Features include expense tracking, contact management, and unlimited invoices and estimates.

xero accounting vs quickbooks

This user review score helps us give more credit to software products that deliver a consistent service to their customers. Businesses with inventory items should choose accounting software that can track inventory costs, manage COGS, and monitor inventory units. For instance, If you have complex bookkeeping needs and require a QuickBooks-specific virtual bookkeeping service, then choose QuickBooks Live. However, if you want a more scalable solution with the option to hire additional services like payroll and tax filing, then Xero is the more suitable choice. It offers plenty of customization options, which can be a great deal for those wanting to present and maintain a professional brand image. On the other hand, Xero lets you add your company logo and edit fields, but you can’t change the invoice colors.

With Xero, you get budget-friendly, high-quality accounting software today, tomorrow and long after. With a free plan and paid plans starting at $20 per month, Zoho purchases journal Books has plans for most budgets. Higher-tier plans include unique features, like workflow rules, on top of tools that help you measure project profitability.

Ironically, we don’t recommend this plan to freelancers due to its lack of tools, even though we do recommend QuickBooks as the best accounting software for the self-employed. Despite not offering unlimited invoices and bills in its base plan, Xero accounting software is a more scalable solution than QuickBooks in the number of users it supports. Xero supports unlimited users with all their subscription plans–in contrast, QuickBooks allows only up to 40 users with its highest-tiered plan. Additionally, if more software apps and integrations are critical to the scalability of your business, then Xero is a winner in this category as well. On top of the shared features listed above, both QuickBooks and Xero have inventory management tools. However, QuickBooks only offers it with its higher-tiered plans, while it comes standard with all Xero plans.

However, FreshBooks seems to have more in-depth client features, as it lets you store their contact info, communications and any internal notes you might have about them. Choosing the right accounting software can ensure your small business https://www.accountingcoaching.online/ manages its finances well. If you’re searching for the best accounting software, you might be on the fence between FreshBooks and Xero. Both made our list of top QuickBooks alternatives, meaning they’re functional, powerful and easy to use.

QuickBooks Online offers integration with hundreds of apps, making it great for small business owners. These integrations including PayPal, TSheets, Bill Pay for QuickBooks Online, and Stripe, with apps available for inventory, payroll, CRM, and time tracking. This makes it the best accounting software we’ve researched and helped it to edge out Xero in this round. Compared to QuickBooks, Xero’s time tracking features are easy to use. You can simply download the free Xero Projects app on iOS and Android, using it to record time and costs, as well as seamlessly and automatically feed the data into invoices and reports. As with QuickBooks, you can use Xero to automatically import and categorize expenses.

This could be a real shortcoming for small online retail businesses, for instance, that need to keep track of their products and the materials used to make them. All of Xero’s plans come with inventory management so business owners can track what’s in stock and which products are selling. Other features include inventory tracking, reporting, invoicing, project management tools and the ability to categorize transactions using classes. Strong feature set includes thorough record-keeping, invoicing and advanced inventory management and pricing rules. Most accounting software goes beyond these tasks with additional built-in modules for invoicing and billing as well as inventory management, among other functions. The more your accounting software becomes a one-stop shop for these financial chores, the fewer integrations you need to consider.

The Online plans start at $30 per month, whereas the Desktop plans must be paid annually and start at $492 per year. QuickBooks is a popular accounting software used by small businesses, solopreneurs and freelancers. The software helps users to keep track of their finances, customers and vendors. Has robust reporting https://www.kelleysbookkeeping.com/what-are-the-different-types-of-accounting-systems-options-explained/ tools and report customization options, invoicing for an unlimited amount of clients, inventory tracking in higher tier plans, plus a capable mobile app. Robust feature set includes thorough record-keeping, comprehensive reporting, excellent invoicing and inventory management, plus a capable mobile app.

Like its name suggests, open-source software is open to the public, meaning anyone can access and tweak its code. This makes it more customizable than typical closed-source, or proprietary, software that you purchase, download and work with as-is. Open-source products, like Odoo, are ideal for business owners who know how to code and want to play a hands-on role in customizing the product to fit their business needs. Offers industry-specific features for consulting businesses, nonprofits, manufacturing companies, professional services and more. Stay in touch with clients through the FreshBooks mobile app and get notified when invoices have been viewed or become overdue.